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Position

Staff Assistant

Company
Company
U.S. Geological Survey (USGS)
Place
Reston, VA
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Added: March 20, 2024
Summary

What General Information Do I Need To Know About This Position?

Salary

GS-09: $68,405 (Step 01) to $88,926 (Step 10)

GS-11: $82,764 (Step 01) to $107,590 (Step 10);

NOTE: First time hires to the Federal Government are typically hired at the Step 01 .

Learn more about this agency

This job is open to

  • Career transition (CTAP, ICTAP, RPL) Federal employees who meet the definition of a "surplus" or "displaced" employee.
  • Family of overseas employees Family members of a federal employee or uniformed service member who is or was, working overseas.
  • Federal employees - Competitive service Current or former competitive service federal employees.
  • Federal employees - Excepted service Current excepted service federal employees.
  • Individuals with disabilities
  • Land & base management Certain current or former term or temporary federal employees of a land or base management agency.
  • Military spouses
  • National Guard & reserves Current members, those who want to join or transitioning military members.
  • Peace Corps & AmeriCorps Vista
  • Special authorities Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
  • Veterans

Clarification from the agency

Open to current or former Federal employees w/perm comp status; OR those eligible under a special or noncomp appointing authority (e.g.,VRA, disabled, Pathways Interns & Recent Grads who are elig for noncomp conversion, etc.); OR current or former employees who are serving, or previously served, on temp or term appt in a land mgmt agency; OR veterans with preference or have been separated from the armed forces under honorable conditions after approx 3yrs or more of continuous active service.

Duties

As a Staff Assistant within the Office of the Director, some of your specific duties will include:

  • Conducts substantive reviews of activities related to purchase card/credit cards, timekeeping, and travel and ensures activities, submittals, and responses to related inquiries are consistent with policy.
  • Prioritizes and coordinates scheduling of activities for the Deputy Directors, ensuring associated agendas and materials have been assembled and provided in advance of the event. Controls with authority, all appointments with authority for commitments of the Deputy Directors' time, as appropriate, and provides coordination and assistance at a variety of meetings, as requested.
  • Drafts and maintains correspondence, documents, and records management for Deputy Directors, safeguarding and maintaining sensitive material. Responsible for reviewing correspondence and documents within the Data Tracking System (DTS), which is used for correspondence management.
  • Assists the Deputy Directors, their Chiefs of Staff, and other principal members of the USGS Executive Directorate, with the management, coordination, and efficient operation of the activities under their respective areas of responsibility. Applies a thorough knowledge of Department of the Interior (DOI) and USGS rules, regulations, policies, precedent, and preferences/priorities of the supervisor in conducting assigned projects.

Requirements Conditions of Employment

Key Requirements

  • Applicants must be U.S. Citizens.
  • Suitable for Federal employment, as determined by background investigation.
  • Selectee may be subject to serving a one-year probationary period.
  • More requirements are listed under Qualifications and Other Information.

Are There Any Special Requirements For This Position?

  • Because this position requires travel for official business, the selectee will be required to apply for a charge card within 30 calendar days of appointment. Individuals who have delinquent account balances from a previous Government charge card will be required to satisfy their existing obligation before a new card can be issued.
  • This vacancy is limited to the first 40 applications received and will close at midnight Eastern Time on the day this application limit is reached regardless of the closing date specified in this vacancy announcement. Any application received prior to midnight Eastern Time of the day the application limit is reached will be accepted and considered. You are strongly encouraged to submit all required supporting documents at the time of application should the vacancy close earlier than stated in this announcement due to the applicant limit being reached. Supporting documents will not be accepted once the vacancy announcement closes.
  • A background investigation will be required for this position. Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.
  • Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.
  • If you are a Federal employee applying for a promotion (under merit promotion procedures) you must meet time-in-grade requirements by the closing date of the announcement.

Qualifications

For GS-09 :

Applicants must meet one of the following to qualify for the GS-9 level:

One year of specialized experience in or directly related to this position that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of this position. To be creditable, the required specialized experience must have been equivalent to at least the GS-07 level in the Federal service. Examples of GS-7 level work include assisting with coordinating and scheduling meetings, managing executives calendars, records and data management, arranging travel and filing travel vouchers, and submitting requests/work orders utilizing computers and office automation programs (such as word processing, spreadsheets, etc.); accurately preparing timecards for submission and processing; managing purchase card consistent with procedures; and performing executive support functions.

  • OR applicants may substitute successful completion of 2 years of progressively higher level, directly related, graduate education or master's or equivalent graduate degree (such as an LL.B or J.D). (36 semester hours, 54 quarter hours, or the equivalent).
  • OR a combination of appropriate specialized experience (as described above) and graduate education (as described above) that is beyond the first year of progressive graduate study to meet the qualification requirements.

For GS-11

Applicants must meet one of the following to qualify for the GS-11 level: One year of specialized experience in or directly related to this position that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of this position. To be creditable, the required specialized experience must have been equivalent to at least the GS-09 level in the Federal service. Examples of GS-9 level work may include: Conduct reviews of activities related to travel vouchers, purchase card/credit cards, timekeeping and travel. Submits and responds to related inquires consistent with policy. Prioritize, coordinates and manages the executives' calendars, scheduling meetings and preparing agendas and materials for meetings. Reviews and advises on documents submitted for the executives' approval to ensure accuracy and clarity of intent. Draft and maintain correspondence, documents and records management, safeguarding and maintaining sensitive material. Conduct searches, collect, assemble, and summarize administrative data and informational materials. Proficient in utilizing computer and office automation Software programs in day-to-day tasks

  • OR applicants may substitute successful completion of 3 years of progressively higher level graduate education or Ph.D. or equivalent graduate degree (such as an LL.M, if related). (54 semester hours, 81 quarter hours, or the equivalent).
  • OR a combination of appropriate specialized experience (as described above) and graduate education (as described above) that is beyond the second year of progressive graduate study to meet the qualification requirements.

You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.

Education

  • Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
  • Education completed in colleges or universities outside the United States may be used to meet the above requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: https://www.usgs.gov/about/organization/science-support/human-capital/how-foreign-education-evaluated-federal-jobs .

Additional Information

Other Information:

  • Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.
  • Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.
  • Under Executive Order 11935, only United States citizens and nationals (residents of American Samoa and Swains Island) may compete for civil service jobs. Agencies are permitted to hire non-citizens only in very limited circumstances where there are no qualified citizens available for the position.
  • USGS employees are subject to Title 43, USC Section 31(a) and may not: (a) have any personal, private, direct or indirect interest in lands or mineral wealth of lands under survey; (b) have any substantial personal, private, direct or indirect interests in any private mining or mineral enterprise doing business with the United States; or (c) execute surveys or examinations for private parties or corporations.
  • The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.
  • DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify .
  • The Department of the Interior (DOI) places a high value on diversity of experience and cultural perspectives and encourages applications from all interested eligible candidates. Diversity, equity, inclusion, and accessibility (DEIA) are fundamental principles that guide the Department and allow us to successfully achieve our mission.
  • THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER.

Agency Benefits:

  • USGS has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework in accordance with the DOI Telework policy and with supervisor approval. The official worksite for the selectee is the duty station identified in this vacancy announcement. The selectee will typically report to this duty location on a regular and recurring weekly basis.
  • For additional information on our internal telework policy, please reference the Department of the Interior Telework Handbook at: https://www.doi.gov/telework/policies .
  • Working for the U.S. Geological Survey offers a comprehensive benefits package that includes paid vacation, sick leave , and holidays ; health, life, dental, vision, and long term care insurance, flexible spending accounts , and participation in the Federal Employees Retirement System .

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits .

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
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