Senior Executive Assistant

Santa Barbara, CA
Added: February 9, 2024

Umbra builds next-generation space systems that observe the Earth in unprecedented fidelity.

Our mission: Deliver global omniscience.

To stay ahead of climate change, geopolitical risk, and other major crises and issues, we need a global understanding of what is changing, where, and how fast. Umbra provides easy access to the highest quality commercial satellite data available, which is an indispensable tool for the growing number of organizations monitoring the Earth. We empower our customers to create the solutions that inform, inspire, and address our planet’s most pressing needs. We’re helping to create a brand new industry that has never meaningfully existed before.

Umbra is seeking a highly professional, organized, and talented Executive Assistant to join our team. As our company grows, we require a detail-oriented and quality-focused professional to help us maintain and maximize productivity, professionalism, and project implementation excellence. The Executive Assistant will be based in our Santa Barbara office, report to the Chief Executive Officer and play a critical role in supporting a wide range of high priority company initiatives.

Key Responsibilities

  • Maintain a comprehensive schedule for the CEO, keeping them apprised of their obligations and upcoming engagements.
  • Oversee and coordinate the CEO's daily agenda and commitments.
  • Arrange and organize travel itineraries and meeting logistics.
  • Compose high-quality memorandums, reports, and various professional documents.
  • Draft instructions for action representing the CEO's directives.
  • Execute the CEO's assignments and requests to a high standard of excellence, ensuring prompt completion.
  • Perform all tasks to a level that meets or exceeds the standard for quality and professionalism.
  • Help ensure that work assigned to others meets or exceeds the standard for quality and professionalism.
  • Reinforce a culture of professionalism on behalf of the CEO.
  • Prepare expense reports accurately and efficiently.
  • Fulfill additional professional responsibilities as assigned.

Required Personal Qualities

  • Demanding with respect to performance, attitude, and quality
  • Drive for perfection in work product
  • Loyalty and discretion
  • Professional appearance and demeanor

Required Qualifications

  • 15 or more years of relevant professional experience including 5 years in a similar role
  • Excellent authorship with command of Microsoft Word, PowerPoint, and Excel
  • Impeccable organizational skills, attention to detail, and a proactive approach to problem-solving
  • Strong communication and interpersonal skills
  • Ability to work in a fast-paced, dynamic, and innovative work environment

Additional Desired Qualifications

  • Bachelor of Arts or Bachelor of Science college degree


  • Flexible Time Off, Sick, Family & Medical Leave
  • Medical, Dental, Vision, Life, LTD, STD (employer funded)
  • Vol Life, Critical Illness, Accidental, Hospital Indemnity, Pet Insurance (employee funded)
  • 401k with 3% non-elective company contribution
  • Stock Options

Umbra is an Equal Opportunity Employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.

Employment Eligibility Verification:

In compliance with federal laws, all hired persons will be required to verify their identity and eligibility to work in the United States by completing the required Employment Eligibility Verification Form (I-9 Form) upon hire.

ITAR/EAR Requirements:

This position may include access to technology and/or data that is subject to U.S. export controls pursuant to ITAR and EAR. To comply with federal export controls, all persons hired must be a U.S. citizen, U.S. national, U.S. lawful permanent resident, refugee or asylee as defined by 8 U.S.C. § 1324b(a)(3), or must otherwise be eligible to obtain the required authorizations from the U.S. Department of State and/or U.S.Department of Commerce as applicable.

Pay Transparency:

This job posting may span more than one career level. To provide greater transparency to candidates, we share base ranges for all job postings regardless of state. We set standard base pay ranges for all roles based on function and level benchmarked against similar stage growth companies. Final offer amounts are determined by skills, responsibilities and relevant work experience.