Project Engineer

European Space Agency - ESA
Noordwijk, The Netherlands
Added: April 20, 2024

Project Engineer

Job Requisition ID: 18623

Closing Date: 3 May 2024 23:59 CET/CEST

Establishment: ESTEC, Noordwijk, Netherlands

Directorate: Directorate of Internal Services

Publication: Internal & External

Type of Contract: Fixed-Term

Date Posted: 12 April 2024

Vacancy in the Directorate of Internal Services.

ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all qualified candidates irrespective of gender, sexual orientation, ethnicity, beliefs, age, disability or other characteristics. Applications from women are encouraged.

This is a non-renewable post for a limited duration of 4 years and is classified A2-A4 on the Coordinated Organisations’ salary scale.


ESTEC, Noordwijk, Netherlands


Project Engineer in the ESTEC AIP and Infrastructure Projects Office of the ESTEC and ESEC Estates and Facilities Management Division, Estates and Facilities Management Department, ESA Directorate of Human Resources, Facility Management and Informatics.

The European Space Research and Technology Centre (ESTEC) site covers 40 hectares of land and provides office space for approximately 2,800 people, it's infrastructure has developed progressively over the last 50 years to reach its current layout. The site has 160,000 square meters of buildings that serve as working areas, technical laboratories, Europe’s largest satellite test centre, conference venues, meeting rooms and sports facilities.

The European Space Agency (ESA) has approved the ESTEC Accelerated Investment Programme (AIP), an ambitious multiyear investment programme intended to replace a significant portion of the old buildings (covering approximately 30,000 square meters) with new, modern and energy-efficient spaces that will respond to ESA’s evolving business needs and offer an attractive, inspiring and modern working environment for the workforce as well as state-of-the-art laboratories and technical facilities. The AIP is expected to reach completion in 2030.


You will report to the Accelerated Investment Project (ESTEC) Project Manager, serving as their deputy and supporting them in the management of the project and the decision-making process.

Your tasks and responsibilities will include:

  • proactively identifying and addressing project management issues;
  • regularly monitoring key project metrics and tracking changes in project development trends;
  • helping create a culture of risk detection, awareness and proactive management to ensure timely decision-making and maintain the best development strategy for the project;
  • actively involving stakeholders throughout the project lifecycle to foster collaboration and ensure the project stays on track and leads to their satisfaction;
  • supporting the AIP Project Manager in guiding and motivating the project team members.

You will support the Project Manager in:

  • defining and organising the AIP (ESTEC) multiyear programme, breaking its phasing and sequencing down into feasible and rational programme activities, while optimising the duration of these activities to meet the key project objectives in terms of scope, budget, schedule and quality;
  • ensuring the proper definition, preparation, initiation and organisation of all the necessary activities to be performed by external companies;
  • preparing a programme of requirements, project initiation documents, project plans including forecasts about budgetary and personnel needs, statements of work, technical specifications, feasibility studies and business cases, while also managing the request and delivery of the necessary work permissions;
  • preparing tender documents and technical specifications;
  • overseeing the day-to-day implementation of the programme activities, including their compliance with the applicable norms, legislation, procedures, ESA safety rules, quality insurance procedures and quality management system procedures, as well as their adherence to the project requirements, budget and schedule;
  • organising project reviews, evaluating the performance of the contractors, maintaining a proper project library and documentation, following up/coordinating changes to the project scope, and reviewing payments;
  • coordinating the commissioning and acceptance of the project activities upon project delivery, preparing the close-out of the projects, including the follow up of any non-conformance items, preparing acceptance certificates, and reviewing and archiving ‘as-built’ documentation;
  • reporting on programme implementation progress, preparing communication notes, information sessions and reports, and, when necessary, liaising with the local authorities.

Technical competencies

Experience in the management of design and engineering contracts and of construction contracts

Knowledge of Dutch or European key codes and regulatory requirements applicable to the construction sector

Experience in analysing technical risks and offer solution to mitigate them

Understanding project and design constraints, experience in coordination of engineering disciplines and design for constructability

Experience in quality control during design and construction

Experience in project planning and scheduling

Behavioural competencies

Result Orientation

Operational Efficiency

Fostering Cooperation

Relationship Management

Continuous Improvement

Forward Thinking


A master’s in project management, architecture, or civil, mechanical or electrical engineering is required for this post.

Additional Requirements

At least ten years of relevant experience in construction projects is required.

You should also have problem-solving, communication, leadership, relationship management and, negotiation skills, and must be able to work effectively under pressure and in a multicultural environment.

Other Information

For behavioural competencies expected from ESA staff in general, please refer to the ESA Competency Framework.

For further information please visit: Professionals, What we offer and FAQ

The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset.

The Agency may require applicants to undergo selection tests.

At the Agency we value diversity and we welcome people with disabilities. Whenever possible, we seek to accommodate individuals with disabilities by providing the necessary support at the workplace. The Human Resources Department can also provide assistance during the recruitment process. If you would like to discuss this further please contact us at

Please note that applications are only considered from nationals of one of the following States: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada, Latvia, Lithuania, Slovakia and Slovenia.

According to the ESA Convention, the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States*. When short-listing for an interview, priority will first be given to internal candidates and secondly to external candidates from under-represented Member States*.

In accordance with the European Space Agency’s security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment conducted by an external background screening service.

In principle, recruitment will be within the advertised grade band (A2-A4). However, if the selected candidate has less than four years of relevant professional experience following the completion of the master’s degree, the position may be filled at A1 level.

  • Member States, Associate Members or Cooperating States.