Project Administrator

Shannon & Wilson, Inc.
Anchorage, AK
Added: March 18, 2024


Shannon & Wilson is an employee-owned consulting firm headquartered in Seattle, Washington. Committed to technical excellence and high-quality service, we provide integrated geotechnical engineering, engineering geology, environmental and natural resource services for clients worldwide. Since 1954, we have delivered comprehensive engineering and environmental solutions for the most challenging infrastructure planning, design, permitting and construction conditions. We are dedicated to improving our communities, preserving the environment and utilizing the most innovative science practices in all our work.

Shannon & Wilson is seeking a Project Administrator that will be located in our Anchorage office. This person will provide accounting and contract administration support to the Anchorage project teams.

Job Responsibilities

  • Working closely with Project Managers in a consultant-based business
  • Perform core accounting functions, both AR (full cycle order to cash) and AP activities (procure to pay) including heavy client invoicing experience.
  • Contract Administration
  • Project Management, including set up in the accounting system, billing, and administration
  • Preparing project accounting reports for project managers
  • Communicating and coordinating with accounting staff and employees in other branch offices
  • Assisting with tasks as assigned by the Office Manager and Corporate Controller
  • Following Shannon & Wilsons Quality Assurance policy
  • Following and promoting Shannon & Wilsons Health & Safety and Loss Prevention policies and procedures
  • Performing other duties as assigned by supervisor


  • High school diploma or equivalent required, Bachelors in accounting preferred
  • 3 to 5 years of accounting experience including accounts receivable and project accounting; or an accounting degree
  • Excellent computer skills and experience using Outlook, Word, and Excel
  • Experience using technology related to invoicing, AR and AP core modules with enterprise-level accounting technology.
  • BST experience a plus
  • Knowledge of general ledger system and financial chart of accounts
  • Knowledge of standard contract terms, including time-and-materials, lump sum, not-to-exceed, and how they are applied in the billing process
  • Must be detail-oriented; produce accurate work product; and be able to prioritize and handle multiple tasks with conflicting deadlines
  • Excellent writing, organizational, and communication skills required to effectively interact with vendors and staff at all levels
  • Must be able to work independently
  • This position requires critical thinking and analysis and mathematics

Typically, depending on an applicants education, experience, other qualifications they possess, if they are a fit for the company and local office culture, and the current business needs, an Entry-Level Project Accountant typically would be placed at a Shannon & Wilson Office Services I, II, or III level.

Shannon & Wilson offers a competitive benefits package to support our employees. These benefits include:

  • Employee ownership
  • Comprehensive medical, prescription, vision, and dental coverage.
  • Pre-tax health and daycare FSA
  • Life and disability insurance
  • Long-term care insurance
  • Profit sharing and 401(k) plans
  • Paid time off for vacation and sick leave
  • 10 paid holidays
  • Paid volunteer day
  • Free parking

Shannon & Wilson is an Equal Opportunity Employer