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Position

Personal Assistant

Company
Company
EnduroSat
Place
Sofia, Bulgaria
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Added: March 27, 2024
About Us:

We design and build exceptional satellites. EnduroSat is on a mission to transform the complex satellite industry into a streamlined data service, enabling instant access and transactions with space data on the cloud from hundreds of sensors in orbit. All made possible by unique satellite technology and our great engineering team. We are searching for more superhumans to join us in our mission to democratize access to space.

Job Description:

EnduroSat is seeking a highly organized and proactive Personal Assistant to support the CEO in managing their daily activities and ensuring seamless operations within the executive office. The ideal candidate will possess excellent communication skills, exceptional attention to detail, and the ability to handle confidential information with discretion. This role offers a unique opportunity to work closely with the CEO of a leading space technology company and contribute to its success.

Responsibilities:

  • Calendar Management: Efficiently manage the calendar of the CEO, and schedule appointments, meetings, and events, ensuring optimal use of time and prioritization of tasks.
  • Travel Coordination: Coordinate domestic and international travel arrangements for the CEO, including flight bookings, hotel accommodations, transportation, and visa processing.
  • Communication Liaison: Serve as the primary point of contact for internal and external communications addressed to the CEO, screen and prioritize emails, phone calls, and correspondence.
  • Document Preparation: Draft, edit, and proofread documents, presentations, reports, and other materials as needed by the CEO, ensuring accuracy and adherence to company standards.
  • Meeting Support: Prepare meeting agendas, take minutes, and follow up on action items resulting from meetings attended by the CEO, facilitating effective communication and decision-making.
  • Information Management: Organize and maintain electronic and physical files, records, and databases, ensuring easy access to information and confidentiality of sensitive data.
  • Project Assistance: Provide administrative support to special projects, initiatives, and tasks assigned by the CEO, collaborating with other team members as needed to achieve objectives.
  • Stakeholder Relations: Build and maintain positive relationships with internal stakeholders, external partners, clients, and vendors on behalf of the CEO, representing EnduroSat professionally at all times.

Qualifications:

  • Bachelor degree in Business Administration, Management, Communications, or a related field preferred.
  • Proven experience as an executive assistant, personal assistant, or similar role, preferably supporting C-level executives in a fast-paced environment.
  • Exceptional organizational skills and attention to detail, with the ability to prioritize tasks, multitask effectively, and meet deadlines.
  • Excellent written and verbal communication skills, with proficiency in English (additional languages are a plus).
  • Strong interpersonal skills and the ability to interact professionally with individuals at all levels, both internally and externally.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
  • Discretion and confidentiality when handling sensitive information and confidential matters.
  • Flexibility to adapt to changing priorities and work outside regular business hours as needed.

Why EnduroSat?

  • Fast-paced and delivery-focused culture We work with well-defined quarterly-based objectives, that allow us to fast-track the progression of our work and improve as we go.
  • Tough engineering challenges & hard-core R&D You will be able to work on unique space technology and build next-gen innovations, while mentored by world-recognized space experts.
  • Constant learning and progression Own your personal growth by navigating through our career progression framework and educational programs.
  • Chance to join our space educational program Meet international space experts and improve your knowledge and skillset with our hands-on educational program.
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