Marketing Coordinator

Shannon & Wilson, Inc.
Fairbanks, AK
Added: March 18, 2024


Shannon & Wilson is an employee-owned consulting firm headquartered in Seattle, Washington. Committed to technical excellence and high-quality service, we provide integrated geotechnical engineering, engineering geology, environmental and natural resource services for clients worldwide. Since 1954, we have delivered comprehensive engineering and environmental solutions for the most challenging infrastructure planning, design, permitting and construction conditions.

We are dedicated to improving our communities, preserving the environment and utilizing the most innovative science practices in all our work.

Job Responsibilities

  • Prepare high quality Prime and subconsultant Proposals and SF 330s.
  • Organize and coordinate elements of complex proposals with limited supervision.
  • Work with technical staff on go/no-go forms.
  • Attend pre-proposal meetings and document debrief sessions.
  • Assist with in-house win strategy sessions and shortlist interview preparation.
  • Create and maintain marketing materials such as resumes, biographies, project descriptions, project photographs, and collateral materials.
  • Research and communicate potential business leads and pursuits and prepare weekly reports.
  • Perform input, maintenance, and templates for Cosential database.
  • Maintain client relationship management (CRM) information.
  • Create advertisements, graphics, and sales-related metrics, documents, and records.
  • Coordinate special events (e.g., conferences/exhibits).
  • Plan, conduct, and coordinate awards submissions and presentations, press releases, and articles in trade publications, local media, and company website and social media.
  • Interact with and facilitate communications with clients, vendors, and staff at all levels.
  • Follow Shannon & Wilsons Quality Assurance policy.
  • Follow and promote Shannon & Wilsons Health & Safety and Loss Prevention policies and procedures.
  • Perform other duties as assigned by supervisor, including but not limited to, managing certificates of insurance and security clearance requests.
  • Working cross functionally with other internal departments on ad-hoc tasks.


  • Bachelor's degree in marketing, journalism, communications, or related field.
  • Strong analytical and organizational skills, with an ability to multi-task and manage time effectively.
  • Excellent, writing, proofreading, editing, and document production skills.
  • Creative with exceptional attention to detail and strong design sensibility.
  • Superior ability to communicate tactfully and diplomatically, both written and verbally.
  • Must be able to work in a fast-paced, multi-tasking environment with a good understanding of the time critical nature of proposals and other marketing tasks
  • Must be able to balance multiple deadlines and work effectively under pressure.
  • Must be willing and able to travel for marketing meetings, training, and/or to support the needs of other Shannon & Wilson offices for varying periods of time.
  • Basic knowledge and understanding of marketing and business development strategies.
  • Demonstrated proficiency in MS Word, Excel, PowerPoint, Outlook, Explorer, and Adobe Acrobat required; familiarity with Visio, InDesign, Photoshop, and a CRM Database is desired.

Typically, depending on an applicants education, experience, other qualifications they possess, if they are a fit for the company and local office culture, and the current business needs, a Mid-Level Marketing Coordinator typically would be placed at a Shannon & Wilson Office Services IV or V level.

Shannon & Wilson offers a competitive benefits package to support our employees. These benefits include:

  • Employee ownership
  • Comprehensive medical, prescription, vision, and dental coverage.
  • Pre-tax health and daycare FSA
  • Life and disability insurance
  • Long-term care insurance
  • Profit sharing and 401(k) plans
  • Paid time off for vacation and sick leave
  • 10 paid holidays
  • Paid volunteer day
  • Free parking

Shannon & Wilson is an Equal Opportunity Employer.

Please note that non-solicited resumes from external recruitment agencies will not be considered as introductions to our business, unless a preapproved agreement is in place and the external recruitment agency has been engaged to work on this specific vacancy.