Legal Services Administrator

Ordnance Survey
Southampton, UK/Remote
Added: March 4, 2024
At OS, our vision is to be recognised as world-leaders in geospatial services; creating location insight for positive impact. We use our valuable data and know-how to help drive the future success of Britain and other nations. We facilitate important decisions that enhance the quality of life for current and future generations.

Join us and you'll have an opportunity to make an impact. To empower projects that deliver real-world benefits across Britain and internationally. To hear our customers say they couldn't have done it without us. And to be central to OS's vision: to be recognised as world leaders in geospatial services; creating location insight for positive impact.

About The Role

This is a key role that helps deliver an in-house legal service for OS. The Legal Services Administrator provides administrative support to the in-house lawyers in relation to all activities of the team, including:

  • Acting as a primary point of contact for OS colleagues who request legal advice and assistance, providing information, support and recommendations to assist colleagues via our Legal Instruction Form system.
  • Prioritisation of generic inbox.
  • Editing, formatting, comparing and finalising documents, contracts and templates.
  • Records management, ensuring legal documentation is easy to locate and deleted in line with the retention policy.
  • Providing support and cover for OS's Freedom of Information Officer where required.
  • Updating and maintaining resources needed to deliver an effective legal advice framework (eg precedents, know-how, standard documents, subscription services, invoicing).
  • Maintaining our Legal Services SharePoint site and OS website pages.
  • Carrying out other associated functions, such as dealing with OS business systems, and identifying and implementing process improvements for the Legal team.

Essential Experience/skills

What we're looking for

  • A team player who will take on the everyday routine duties as well as the wider projects and initiatives to work to support the team's objectives.
  • The ability to prioritise your own workload and take the initiative to identify tasks that need to be completed even if not explicitly assigned.
  • Excellent organisational and communication skills.
  • Excellent IT skills, including Adobe Acrobat and Office 365 Applications (Microsoft Word, Excel, SharePoint etc).
  • Excellent attention to detail and proofreading skills.
  • A sound understanding of confidentiality and strong ethical mindset.
  • Experience of service delivery in a professional services environment.

Desirable Experience/skills

  • Experience in raising requisitions for purchase orders and dealing with supplier invoices.
  • Use of Power BI, DocuSign and D365.
  • Some knowledge of the principles of contract law, contract reviewing, or drafting.
  • Experience of checking documents for accessibility.

We'll give you

  • Salary - £28,968 - £34,080
  • Performance related bonus
  • A competitive pension scheme
  • Flexible working options
  • 25 days annual leave - (rising by 1 day each year to 30 days after five years) bank holidays and an extra 3 days over Christmas
  • Plus, a suite of excellent additional benefits


This role will be based at our state-of-the-art Headquarters in Southampton, Hampshire. We embrace a hybrid working model at OS and understand there is no one size fits all in relation to how we work. We have a fantastic HQ in Southampton, Hampshire where you will be required to spend at least 2 days a week with the remaining time being a personal choice as to whether you work from home, one of our regional offices or spend more time at OSHQ.


OS conducts DBS background checks for all joiners and some of our roles require additional security clearance, including to SC or DV level in some cases. We will tell candidates at the appropriate time during the recruitment process if additional clearance will be required for this role.

Closing date: Sunday , 3 March 2024

We believe diversity and inclusion is about working together - in an encouraging and respectful environment to reach our full potential. We believe combining different backgrounds, experiences and perspectives will help us reach our vision and be trusted and admired across the globe for setting the standards and leading the way.

We are looking for passionate people from a range of backgrounds and welcome applications from any race, age, gender, background or religion.

We're individually talented and collectively powerful, and we give you the space to take your career in whichever direction you want.