(Junior) Executive Assistant to the CFO

HERE Technologies
Amsterdam, The Netherlands/Remote
Added: March 7, 2024
What's the role?

The (Junior) Executive Assistant will be part of the CFO Office team and will work closely with his Chief of Staff, the Executive Assistant to the CEO and the CFO team, ensuring the CFO and his team are operating at peak performance in a fast-paced, dynamic environment. The Chief Financial Officer and the Chief of Staff will often heavily rely on the assistant, trusting that work will be handled efficiently, fast, proactively and to the highest standards in the CFO’s name.

The (Junior) Assistant will work closely together with and under the guidance of the EA to the CEO.

Therefore, this role will allow the Junior Assistant to grow and thrive while also developing skills.

In addition to the daily administrative tasks and responsibilities, the Assistant will be part of the CFO-Office, having access to influential individuals, projects, and partners to our company. Discretion and confidentiality are essential attributes. Our CFO expects his assistant to be a team player with good interpersonal skills.


  • Proactive support of CFO’s day-to-day business, ensuring the CFO’s time is focused on the highest value activities and business issues. Anticipate needs and accomplish responsibilities with limited directions.
  • Complex and articulate diary management (of a very active agenda), which includes coordination and management of appointments and events with high profile partners and customers.
  • Together with the Chief of Staff prepare end-to-end agendas and management of all logistics and itineraries. Under guidance of the Executive Assistant to the CEO make decisions to prioritize requests based on shifted business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate.
  • Preparation of travel itineraries (domestic and internationally) including flight and hotel bookings, transfers, appropriate travel visas, and expense claim management.
  • Together with the Chief of Saff coordinate communication between CFO and internal and external stakeholders. Provide discrete and confidential coordination of sensitive company information and use discretion in interfacing with all levels of individuals.
  • Develop collaborative relationships with others who have a diverse set of working styles and perspectives.
  • Working closely with the CFO, his Chief of Staff and the EA to the CEO to keep informed of upcoming commitments and activities. Acting as a ‘gatekeeper’, creating win-win scenario’s in bids for direct access to the CFO’s time.

Who are you?

This is an exciting role for a junior assistant who is eager to grow within their function.

Most likely you will recognize yourself in the following profile:

  • Experience 2 – 5 years as a management / executive assistant in an international environment
  • Proactive
  • High level of oral and written communication.
  • Attention to detail.
  • Organize work and set priorities to meet deadlines.
  • Be an effective team member.
  • Ability to work under pressure.
  • Languages: Dutch and English. German appreciated.
  • Base: Amsterdam

Our executive office is based in Amsterdam in the Zuid-As area and very well connected to public transport. This is a full-time position. Office presence is expected at least when the CFO is attending the Amsterdam office. Some remote working flexibility may exist.

HERE is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, age, gender identity, sexual orientation, marital status, parental status, religion, sex, national origin, disability, veteran status, and other legally protected characteristics.

Who are we?

HERE Technologies is a location data and technology platform company. We empower our customers to achieve better outcomes – from helping a city manage its infrastructure or a business optimize its assets to guiding drivers to their destination safely.

At HERE we take it upon ourselves to be the change we wish to see. We create solutions that fuel innovation, provide opportunity and foster inclusion to improve people’s lives. If you are inspired by an open world and driven to create positive change, join us. Learn more about us on our YouTube Channel.