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Position

Facility Services Coordinator (Security, Site-Access Management and Fleet)

Company
Company
EUMETSAT
Place
Darmstadt, Germany
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Added: March 26, 2024

EUMETSAT is Europe’s meteorological satellite agency - monitoring the weather and climate from space - 24 hours a day, 365 days a year.


Working for EUMETSAT, you can make a world of difference and be a part of something that makes a positive impact on society. You will be at the cutting edge of satellite technology, with a meaningful role in an organisation focused on space-based observations of the Earth’s weather and climate.


Within the General Services Division (GES) the Facility Services Team is responsible for managing key organisational services such as Site Security, Catering / Canteen Services, Health & Safety, Insurance, Office Supplies, Cleaning, Gardening and further Facility Services including the small fleet of business cars.


Reporting to the Facility Services Manager, the Facility Services Coordinator’s tasks cover mainly the management of site security and site access, fleet management, campus services and in addition ensures together with the team a constant delivery of General Services activities. This includes occasional duties as chauffeur.

The mission of GES is to ensure the proper and smooth running of the Headquarters Buildings and their related facilities, including provision of technical and general infrastructure services across the entire organisation, which includes large technical departments a satellite control centre and office accommodation across several buildings.


What you’ll be doing:


  • Supervise the external service contract for Security and Reception Services (monitor and control performance against the Statements of Work, control schedules, records and reports);
  • Contribute to the management of site access and related procedures, including the issuing of access badges;
  • Manage a small fleet of business cars;
  • On request provide chauffeur services to the Director General and other senior executives;
  • Manage service desk calls in the fields of responsibilities;
  • Act as member of the EUMETSAT Health and Safety Team in the role of a trained Safety Representative;
  • Contribute to the establishment and maintenance of the Divisional Working Practices and Procedures;
  • Support new projects in the area of the team’s responsibility and ensure the completion under EUMETSAT requirements
  • Initiate procurement activities related to the fields of responsibility;
  • Contribute to the annual GES budget preparation in the area of technical responsibility;
  • Deputise for GES FM Services team colleagues in their absence.




What we offer:


  • EUMETSAT is a European intergovernmental agency that is exempt from German income tax. We offer an excellent salary, of up to 5500 EUROS NET (after all deductions except pension and insurance contributions) which is negotiable based on skills and experience;
  • Flexible working time including additional flexi-leave;
  • Private medical coverage for employee and family;
  • Attractive final salary pension;
  • 30 days of annual leave + 14.5 days public holidays;
  • Training and development support;
  • Relocation allowance and support (if applicable).




Requirements:


Qualifications:

  • A full secondary school education and appropriate certified professional qualifications in business administration / technical facility management / Security or equivalent;
  • EU Class B driver licence (clean drivers record).


Skills and Experience:

  • At least 4 years of relevant experience and skills in administrative/technical support within a facilities management environment, preferably in an international organisation or company;
  • Knowledge of occupational health and safety and fire prevention;
  • Certification as safety representative is of advantage;
  • Proven skills in FM related business and/or physical security, purchasing, budgeting, or controlling;
  • Computer skills and in particular a good knowledge of MS Office, Outlook and CAFM systems;
  • Good communication skills both verbally and in written form;
  • Demonstrated ability to work both as part of a team and independently, with an organised and logical approach to professional activities;
  • Demonstrated ability to work with sensitive information in a professional manner while respecting the necessary confidentiality.



Language:


  • Ability to work effectively in English and German



More about us:


EUMETSAT’s role is to establish and operate meteorological satellites to monitor the weather and climate from space - 24 hours a day, 365 days a year. This information is supplied to the National Meteorological Services of the organisation's Member and Cooperating States in Europe, as well as other users worldwide.


EUMETSAT also operates several Copernicus missions on behalf of the European Union and provide data services to the Copernicus marine and atmospheric services and their users.


As an intergovernmental European Organisation, EUMETSAT can recruit nationals only from the 30 Member States (Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom).

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