Executive Assistant

Epsilon Systems Solutions, Inc.
Norfolk, VA
Added: March 11, 2024
Job Title: Executive Assistant

Job Summary

We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. The successful candidate will provide administrative support, manage schedules, coordinate meetings, and handle various tasks to ensure the smooth operation of our organization. The Executive Assistant will be a key point of contact and must maintain a high level of professionalism and confidentiality.


  • Manage executive calendars and schedule appointments, meetings, and travel arrangements
  • Prepare and distribute correspondence, memos, and reports
  • Assist with the preparation of presentations, agendas, and meeting materials
  • Coordinate and organize company events, conferences, and special projects
  • Conduct research, compile data, and create reports as needed
  • Serve as a liaison between executives and internal/external stakeholders
  • Maintain accurate records and files, both electronic and physical
  • Handle incoming calls, emails, and inquiries, and prioritize and respond accordingly
  • Assist with budget tracking and expense management
  • Perform general administrative duties, including filing, photocopying, and scanning


  • High School Diploma or Equivalent (note: Specify the educational requirement)
  • Minimum of 4 years of experience as an Executive Assistant or in a similar role (note: Specify the required experience)
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong organizational and time management skills
  • Excellent written and verbal communication skills
  • Ability to prioritize tasks and manage multiple projects simultaneously
  • Attention to detail and accuracy
  • Strong problem-solving and decision-making abilities
  • Ability to handle confidential information with discretion
  • Professional and polished demeanor

ADA Notations

  • Must be able to move around the office and perform tasks that require standing, walking, and sitting for extended periods
  • Must be able to lift and carry up to 20 pounds
  • Must be able to use a computer and other office equipment for extended periods

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Epsilon Systems Solutions, Inc. and its subsidiaries are proud to be Equal Employment Opportunity and Affirmative Action employers, Minority/Female/Disabled/Veterans.