Accounts Payable Specialist

AEVEX Aerospace
Murrieta, CA
Added: April 18, 2024
AEVEX Aerospace is looking for a detail oriented Accounts Payable Specialist to join our Accounting Team in Murrieta. The AP Specialist will have a daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued customers and vendors by processing, tracking, and recording payables in an accurate, efficient, and timely manner.

Essential Functions

  • Process vendor and client invoices timely and accurately
  • Prepare and report weekly AP payments
  • Research and resolve invoice discrepancies and issues, research open PO's and invoices
  • Foster relationships with vendor and suppliers through timely payments
  • Post credit card and expense reimbursements
  • Reconcile vendor accounts and monthly vendor statements
  • Maintain and update vendor files. Monitor accounts to ensure payments are up to date
  • Support month-end close efforts with job costing, reconciliations, account aging, and journal entries
  • Make recommendations to improve the quality of AP protocols and procedures
  • Support the Accounting Manager with special projects as needed
  • Exercise integrity and confidentiality in financial reporting
  • Perform other duties as assigned.


  • Ability to prioritize multiple tasks and work in a deadline-oriented environment
  • Must be detail oriented with excellent analytical and problem-solving skills
  • Excellent written and verbal communication skills
  • Ability to work individually and with other team members with minimum supervision
  • Understanding of job costing to accurately track project costs
  • Microsoft Office (Excel, Word, Outlook) experience required

Education / Certifications

  • Associate's degree or equivalent preferred


  • 3+ years general accounting experience with 1-2 years accounts payable experience
  • Prior experience and strong comprehension of government contracting projects
  • Prior experience with accounting software and online platforms

Security Clearance

  • Not Applicable

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits.

About AEVEX Aerospace

AEVEX Aerospace, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.

Equal Employment Opportunity

AEVEX Aerospace is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.

Applicants who are offered employment from AEVEX Aerospace, LLC ("AEVEX") will be subject to a background check by a third party. Prior to the background check being conducted, the applicant will be required to complete disclosure and authorization forms authorizing AEVEX to conduct a background check. The authorization is made in electronic form and will only be shared with individuals who have a business need to review the information to make employment decisions. During the background process, applicants will verify personal information such as the below. An applicant who provides incomplete information will be disqualified from employment at AEVEX.

  • Criminal Convictions (misdemeanor and felony).
  • Prior Employment History
  • Educational History

AEVEX reserves the right to disqualify a candidate based on the results of the background investigation.

At AEVEX Aerospace, we are committed to maintaining a drug-free workplace to ensure the safety and well-being of our employees and customers. As such, we require drug screening for all positions where an offer is provided. Failure to receive a negative result on this test may result in forfeiture of any employment offer prior to the start of employment. Although several states have recently legalized the possession and use of certain drugs for recreational and/or medical purposes, AEVEX adheres to a strict zero-tolerance drug use policy, in accordance with federal laws that take precedence over state laws

Applicant Acknowledgement of Company Drug / Alcohol Testing: As a condition of employment with this company, I understand that, in accordance with the FAA Anti-Drug Testing Program, I will be required to take a pre-employment drug test. The anti-drug program requires urine testing for the following five specific drugs - marijuana, cocaine, opioids, amphetamines, and PCP. If hired, I further understand that I will be part of the company's ongoing drug / alcohol misuse testing program which includes random, reasonable suspicion, post accident and return to duty testing. The Alcohol Misuse Prevention Program requires evidential breath testing (EBT) conducted by qualified technicians on approved testing equipment. If I either refuse to cooperate with the mandatory FAA Anti-Drug / Alcohol Misuse testing program as implemented by this company, or if I have a verified positive drug test reported to the company after the careful review of the Medical Review Officer, I understand that I will not be considered for employment. I acknowledge that I have been advised of the Company Drug/Alcohol Testing outlined above.

AEVEX must ask applicants whether he or she has tested positive, or refused to test on any pre-employment drug or alcohol test administered by a company to which the employee applied for, but did not obtain, safety-sensitive transportation work covered by Department of Transportation (DOT) agency drug and alcohol testing rules during the past two (2) years. If the applicant admits that he or she had a positive test or a refusal to test, AEVEX must not use the employee to perform safety-sensitive functions for the company, until and unless the applicant documents successful completion of the return-to-duty process (49 CFR Part 40.25 (j) ). Have you tested positive, or refused to test, on any pre-employment drug or alcohol test administered by an employer to which you applied for, but did not obtain, safety-sensitive transportation work covered by Department of Transportation (DOT) drug and alcohol testing rules during the past two years